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Manual SKU cataloging

Débora Ferreira
Débora Ferreira
Last updated
9/9/2019

The received SKUs page allows the marketplace to view, prioritize and catalog items sent to its sellers. It's therefore possible to create new products and also associate them to already existing SKUs or products in order to make them available for sale.

Cataloging can be done using one or more matchers, either manually or automatically. In addition, you can also use external tools to perform this operation.

Catalog prioritization

The received SKUs list was established to help prioritize and accelerate the cataloging of these items.

Some of the functionalities that help with this process are as follows:

Filters

The search resource lets you simultaneously filter SKUs by brand, seller or subcategory, allowing you to create custom views.

For example, if you select the brand "ABC" and the "socks" subcategory, the screen view will show every ABC brand SKU that is part of the "socks" subcategory.

In addition, the filter options are given based on the SKUs that are available when listing.

Therefore, if we suppose that a marketplace has three sellers: A, B, and C; and that after cataloging only SKUs from sellers B and C exist, then the filters will only display results pertaining to sellers B and C.

Ordering

By default, the preview shows the most recent items first. However, items can be ordered by price and inventory.

In this case, items from the table will be ordered according to the lowest/highest value or quantity when choosing either "Price" or "Inventory" from the header.

Cataloging items

In the list, any SKU is already available to be catalogued. However, we recommend mapping categories and brands before cataloging in order to make the process swifter.

Remember that suggestions pending approval are available for 30 days, after which automatically expire.

Cataloging options

In the list, click on the button with 3 dots and choose between the following options:

  • Approve as a new product: create a new SKU in the catalog and, consequently, a new product. This options is recommended when a specific product does not yet exist in the marketplace's catalog.

  • Link to existing SKU: link the seller's SKU to an already existing SKU from the marketplace's catalog.

A possible example would be a marketplace selling a phone XYZ with 128GB internal storage from seller One.

Now suppose that the marketplace received the same SKU from seller Two. To avoid creating a duplicate SKU, the marketplace needs to link these SKUs.

Therefore, the ID of the already existing SKU needs to be pointed out in order for to correctly link the two.

  • Link as an already existing product: add a new SKU to a product that already exists in your catalog.

Let's suppose that the marketplace already has an SKU called white shirt, in size S, M and L. However, the seller has recently added sizes XS and XL for the same shirt to inventory.

When linking, the new sizes are grouped together with the already cataloged ones. Therefore, the product's available sizes will be XS, S, M, L and XL.

In this case, you need to point out the ID of the already existing product in order to properly link.

  • Reject SKU: reject SKUs that the marketplace doesn't deem worthwhile to be sold in your store.

Sellers should be notified about these SKUs, because if these SKUs are updated by the seller, they would return onto the list as received SKUs, forcing you to reject them once again.

Cataloging in bulk

The marketplace may also directly catalog SKUs from the list in bulk.

The steps are quite straightforward:

  • In the selection boxes on the left side of the screen, check the SKUs that you want to catalog;
  • Select the cataloging action from the blue bar that will appear on top;
  • Look over or add necessary information pertaining to each SKU selected in the modal;
  • In the lower direct corner of the box, click on "Approve".

Your SKUs will be catalogued.

For example, this feature may be used when you already have a product in the catalog, but need to add new sizes. You'll be able to select all sizes at once and link them to the product.

Or, for example, if you want to create new unique products - such as chairs, bottles, books -, all you need to do is select and approve them as new products.

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